Data Protection Compliance Specialist Grade VII

Job Title and Grade Data Protection Compliance Specialist –  Grade VII

Department: National Data Protection 

Location: Dublin 8. This job will be hybrid

Details of Service

The National Data Protection Office is one of the functions within the OPI division. The Regulation is commonly known as the General Data Protection Regulation (GDPR). The holder of the post is the Designated Data Protection Officer (DPO) under legislation.

The client is both a Data Controller and a Data Processor under the Regulation. They will be the primary point of contact for staff, service users and suppliers in relation to personal data and will take an independent view on all matters relating to data protection across the client.  

In appointing a Data Protection Officer, the client must ensure that the data protection officer: 

• Reports directly, in relation to functions under the Act to the highest level of management of the controller 

• Does not receive any instructions regarding the exercise of such functions 

• Involved in an appropriate and timely manner in all matters relating to the protection of personal data.

The client will support the Data Protection Officer in performing functions under the Act including by:

 • Providing the resources required to perform those functions 

• Ensuring access to processing operations carried out by the controller 

• Assisting and maintain expert knowledge in the law and practice relating to the protection of personal data The DPO will act as the lead compliance advisor to the client in relation to protection and processing of personal data in order to protect the rights and freedoms of data subjects while meeting the duties and responsibilities of the data controller.

Reporting Relationship The post holder will report to appropriate designated Manager.

Key Working Relationships

The VII Data Protection Compliance Specialist will work closely and collaboratively with:

• Services Nationally

• Members of the public and staff who may contact the DPO office or Data Notification Service in relation to the Cyber Attack and other data protection queries

• Other government departments and organisations who are working with the client on programmes of work who seek data protection advice

Purpose of the Post 

The Grade VII Operational Compliance and Improvement will be a key member of the DPO Team leading on assigned programmes, specifically the Data Notification Service which is dealing with responding to those individuals notified as a result of the Cyber Attack on the client.

Principal Duties and Responsibilities

The position of encompasses both managerial and administrative responsibilities which include the following:

Oversight/Monitoring and Assurance

• Supporting and coordinating the full life cycle of Data Subject Access Requests (DSARS) for the Data Notification Service

• Work towards full compliance in line with the clients data protection policy and GDPR legislation in the management of all DSAR requests related to the Cyber Attack

• Understanding, adhering to, and following all standard operating procedure relating to Data Notification Service

• Managing complex data protection queries and complaints related to the Cyber Attack

• Produce reports and data updates on the work related to the Data Notification Service

• Support the delivery of Privacy Engine for the client. This service supports the management of SARs, Data Breach reporting as well as a repository for DPIAs, DSA and RoPAs 

• Provide SME input to review and challenge Records of Processing Activities completed and submitted by the various client organisations functions to ensure they meet appropriate quality guidelines.

• Provide SME input to review and challenge Data Privacy Impact Assessments completed and submitted by the various client organisations functions to ensure they meet appropriate quality guidelines.

• Provide SME input to review and challenge Data Sharing Agreements completed and submitted by the various client organisations functions to ensure they meet appropriate quality guidelines

Administration

• Ensure the efficient management and administration of area of responsibility

• Execute assignments in accordance with agreed plans, budgets and deadlines

• Ensure deadlines are met and that service levels are maintained

• Prepare regular reports on the progress of work against the operational plan

• Provide accurate information to manageme